Moving from one home to another is one of the most stressful events most of us will ever experience, according to research. Moving an office may seem less involved, but it has its own set of challenges.
Nothing can completely eliminate the stress of moving, but proper planning and organization can greatly reduce it. Let’s take a look at four things you should do before you pack up and head out.
1. Keep Moving Information in One Place
You’ll obviously do a lot of planning before your move, but you may neglect to organize the information you gather. It’s immensely helpful to keep all information related to the move, including to-do lists, who is on your moving committee, and what to pack in one place.
The better organized this information is, the easier it is to find. The easier it is to find, the easier it is to utilize. You should also make sure that everyone who needs this info can access it, so, the notebook on your desk probably isn’t the best place for your moving information.
2. Delegate
You don’t do all of the tasks around the office yourself. However, it can be tempting to take sole responsibility for anything move related. This is an incredible workload that you shouldn’t shoulder alone.
One way to delegate is to ask for volunteers for a moving committee. Chances are you have plenty of employees who are excited about the move and eager to help.
It’s important to make sure your employees are willing. It’s unfair to saddle them with moving responsibilities as if it’s just part of their job. It’s certainly not in the employee handbook.
When delegating, you should consider different categories. Depending on the size of your office, it can be a good idea to split tasks up by departments, with one person overseeing the move as a whole.
You may want to delegate tasks including:
- Packing and creating a packing list
- Making a list of things that you’ll need in your new office
- Overseeing the entire move
- Providing information and answering questions about the move
- Budgeting
- Creating and maintaining a reasonable timeline
3. Plan for Improvements
One of the biggest advantages of an office move is that it’s a great time to make improvements and upgrades. You should discuss what needs to change with your employees and management.
Do your employees need tech upgrades? More comfortable office chairs? Should you change the layout or seating arrangement you have currently? Are there things you can do to make management more effective after the move?
4. Find a Moving Company
You’ll need a moving company that has experience with office moves. You may have special equipment that needs extra care, which can require special transportation in Philadelphia. Knowledge of how to set up your office once your items are moved is also essential, and very different from setting up a home.
Moving with Hughes Custom Logistics
If you are looking for Philadelphia office movers, contact Hughes Custom Logistics. We can make your office move as painless and efficient as possible with professional movers, skilled project managers and supervisors, and more.
