If you have found your new office space, most of the hard work is over. That’s especially true if you partner with a reputable moving company to safely transport your sensitive information. At Hughes Custom Logistics, we have protocols in place for handling confidential documents. By implementing strict access controls, our team maintains a tight chain of custody from your old office to your new space. Hire reputable commercial office movers in Montgomery County, PA to manage your office move.
Compile a Risk Assessment
You can start your risk assessment well before the move. Compile a list of potential threats to sensitive data stored in paper or electronic formats. Examples include the following:
- Theft of physical devices or documents that contain confidential information.
- Misplacement of sensitive documents stored in boxes and filing cabinets.
- Damage to physical devices or documents during the move.
- Unauthorized access to electronic systems containing confidential information.
By proactively addressing these risks, you can identify and eliminate many threats, making your move go much more smoothly.
Formulate a Comprehensive Moving Plan
Creating a detailed moving plan is essential for the smooth execution of your commercial relocation. This plan should provide a timeline and list sensitive data and equipment. If you need help coming up with a moving plan, our movers and project managers can help. It all starts with a free consultation to discuss your needs and concerns. Let us help you keep your sensitive information safe from prying eyes, loss, and damage. Additionally, you should document contingencies to prevent hackers from breaching your firewalls and accessing electronic data during the move.
Invest in Professional Packing Services
Professional packing services give you more control over the packing, transportation, and unpacking of your office equipment and records. Our team uses secure packing materials to protect your items and keep confidential documents private. If you have delicate equipment with important data stored on it, our professional movers will use protective wrapping techniques to avoid damage. Proper labeling of sensitive data makes it easier to track and protect. Accurate labeling reduces the risk of lost or stolen data.
Set Up Strict Access Controls
Set up stringent access controls for confidential documents to restrict access to authorized personnel only. For example, you can limit access by requiring an ID to handle or view the items. Leveraging our industry expertise, we enforce rigorous security measures to ensure the integrity of your confidential assets. To help you retain control over your documents and equipment, we’ll also work with your staff to implement the appropriate controls. Do you know who will implement and monitor access controls during the move? Put it in writing and let our movers know well in advance. This ensures that both teams remain apprised of any changes to the plan.
Don’t Need It? Shred It!
Do you have storage rooms full of boxes that haven’t seen the light of day in years? It can take a lot of time and manpower to go through them all to find and deal with sensitive documents. However, the alternative is taking it all with you and cluttering up your new office space! Before relocating, organize your paper files, digitizing as many as possible and only keeping documents you need for regulatory or legal purposes.
Contact a Professional Moving Company
By choosing Hughes Custom Logistics, you’re entrusting your office to a team that values security and keeps your interest top of mind. We can also provide specialty transportation in Philadelphia. Contact us to discuss your moving needs or to brainstorm strategies to keep your important information secure during the move.