At some point, most companies need to change their office locations. Although an office move does pose some inconveniences, there are ways to keep the process from disrupting your employees’ productivity. Including these communication tips in your moving plans helps you to keep everyone informed and on track so your move is a success.
Start As Early As Possible
Our commercial movers in Montgomery County, PA help to make office moves easier by following a timeline that gives you insight into what needs to be done by the final moving date. However, sticking to the timeline requires all of your employees to make sure that their office equipment and other supplies are ready to be loaded on the truck on time. Communicating about the move as early as possible helps to prevent unnecessary delays.
Establish A Communications Team
Depending upon the size of your company, you may have multiple departments that will be involved in the move, such as IT and human resources. If possible, appoint a person from each department to serve as a liaison between each group and the other employees. For instance, the IT department may provide supervisors from other departments with information about how to have employees secure their devices during transportation from the old office to the new one.
Make Sure Each Employee Understands Their Duties
Every office runs differently, which means that you’ll need to develop a customized plan for each person on your team to follow. Once you’ve decided what tasks your employees need to do, you can have your communications team update them on their duties. For instance, your general office employees may need to pack up their personal belongings so that desks and other large pieces of furniture can be loaded up for specialty transportation in Philadelphia.
Use Multiple Forms of Communication To Convey Information
Some employees rely heavily on email to keep them up-to-date. Others might check their texts more frequently to find out new information as soon as it arrives. To avoid any missed communications, try to share information across multiple channels. While it might take a little more work to send multiple messages, it reduces the number of people who might miss an important memo.
Provide Helpful Details
As your movers work on handling the heavy manual work, you’ll want to dedicate some time to helping your employees prepare for the unavoidable changes in their work life. Consider sharing some information about the commute or new parking guidelines. You might also want to let your employees know if their work hours may temporarily change during the move.
Get Help Outlining the Details of Your Office Move
Are you ready to start planning a smooth office move? Call our commercial office moving team today to reserve trucks and additional services that help streamline your employees’ transition to a new location.