Relocating offices is a grueling task, expending both energy and financial resources. We seek to make this process less tedious and more streamlined. There are many times in the year in which it’s not a great time to move. If you want to plan your move perfectly, here are some tips on when it is best to relocate and how you should go about the moving process.
1) Set a budget
Relocating is costly, so we advise our clients to set a budget when planning to move. Knowing how much one is willing to spend assists in easier identifying the best movers to hire within the constraints of the budget. A budget further tempers the mover’s expenditure expectations, thus saving the client on unnecessary additional expenses.
2) Timely change your address
We recommend that clients let the post office know about their change in address as soon as possible to ensure smooth business continuity.
3) Prior notice to employees and customers
Properly giving notice of your move to employees and customers before relocating helps with a smooth transition and provides less confusion.
4) Properly set up the basic infrastructure of the destined office
Ensuring infrastructure such as internet connection and phone services are properly running before moving negates unnecessary delays and closure of business due to foreseeable and avoidable circumstances. For essential deliveries, a prior instruction to the delivery trucks and vendors to supply in the new location would suffice.
5) Huge projects
We advise our clients never to implement a new large project or deal when in the middle of an office move. The completion of ongoing projects before relocating is also helpful, as the staff will be able to concentrate on their transition to the new office.
6) Avoid busy seasons
We do not recommend moving during busy seasons due to the high workload on the clients, and the ensuing disruptions to the business. The divided attention between the workload and moving may also occasion costly mistakes like loss of customer data.
7) Avoid the mover’s peak season
Movers also have a busy season that we advise our clients to avoid, particularly due to the associated extra expenses to be incurred. The high demand also occasions a shortage of vehicles available for moving, which provide prolonged delays. Additionally, the client may experience a lower quality of service since the movers are not paying attention to the client’s needs as they try to match the supply to the demand.
8) Move after work hours or weekends
Even though it is more expensive, we advise our clients to move after work hours as it simplifies the process since one will not have to work around customers, traffic, and employees.
9) Avoid national holidays
Despite the attractiveness of relocation during holidays, we strongly recommend against such due to the higher charges involved, and the increased traffic that culminates into delays.
If you’re are looking for office movers in Philadelphia, contact Hughes Custom Logistics today!