Moving is tough enough, and it is even tougher when you have to move your office. In a regular move, things are left behind, because most people forget to compile an inventory list of important things. The items left behind are small but important, and most are irreplaceable.
In an office move, it is easy to overlook important documents. While moving large filing cabinets with all of their contents can be a bit challenging, it is necessary to keep certain information easily accessible. So, before you begin packing up your office for the move, be sure to secure these 5 documents.
1. Insurance Records
Be sure to take the Insurance documents to the place you are moving to with you. This shows that you have commercial insurance or/and liability insurance. This is important, especially if you are moving to a place that is known to flood, or if you are moving to an area that is known for drastic climate changes.
You want to make sure that your office equipment is covered. Without proof of insurance, you could be responsible for replacing thousands of dollars in office supplies and equipment, or the claim could be delayed, which could cause your business to suffer a temporary financial hardship.
2. Leasing Agreement
Have all lease agreements close by, and not packed away with non-essential documents. The lease agreement confirms the date, amount, and time you are leasing the building and/or any rental equipment being used. If anything happens during the relocation, it will be easier to refer back to the documents and get it rectified.
3. Essential Documents
Keep your essential documents like clientele list and licenses close by. If you have clients that you were not able to digitally save and/or to your computer’s hard drive, you want to make sure you have a hard copy. Having your business license and other licenses available will help with the process of continuing to attend to your business at your new location without too many work interruptions.
4. List Of Important Contact Numbers
You should have a list of important telephone numbers that include the companies name and telephone number you do business with like:
- Insurance agent/company
- Leasing company
- Fire department
- Equipment repairman/repair company
5. Inventory Checklist
Take an inventory of everything that you pack. The checklist will help confirm that you have packed all the essential items you need to set up your office in its new location. As you keep track of your items while moving office equipment in Philadelphia, be sure to label each box with its proper content. This will especially help when you settle into your new space. While unpacking your office, check off the item corresponding to the labeled box.
Seek Help from The Professionals
Moving an office can be overwhelming but it doesn’t have to be if you’re organized and have access to documents that will make it smooth. If you’re looking to move your office space, contact Hughes Custom Logistics. We are experts in office equipment movers in Gainesville and surrounding areas.